200 Club constitution

The Friends of Ripon Grammar School 200 Club constitution

(updated March 2019)

1.The name of this 'private society lottery' is The FRGS 200 Club (herein referred to as "The Club").

2.Although always referred to as The 200 Club, The Club will not be restricted to a maximum of 200 Members; it will however have a maximum annual revenue restriction of £20,000.

3.The Club is intended to be a private society lottery under the provisions of the Gambling Act 2005.

4.The Club will not be promoted outside the premises (or normal communication channels) of Ripon Grammar School.

5.The Club will be run by the FRGS and the day-to-day running will fall to The Club's Administrator - a current member of the FRGS.

6.The sole objective is to raise money to support Ripon Grammar School through the Friends of RGS funds.

7.The initial target will be 200 'shares' to be held by members of The Club, although there will be no upper limit on shares issued. Members can hold up to 20 shares each.

8.Membership shall be non-transferable.

9.Each share will have a unique number. No physical shares will be issued but the Member will be informed of their Membership Number(s). That number will be assigned to the Member until such time as the Member withdraws from the The Club.

10.Shares will be sold at £1.25 per month or £15 p/year (whichever is preferable for The Member) for a minimum contract period of 12 months payable by standing order, cash or cheque.

11.Money paid for shares will not be refundable under any circumstances.

12.The minimum stake shall be £1.25 per month (1 share) and up to a maximum of £25 per month (20 shares).

13.Members must be over the age of 18 to join.

14.Membership is restricted to anyone associated with The School and School premises to conform with the Gambling Act 2005. Therefore Members will be either:
a. Parents, guardians or grandparents of children currently at The School
b. Old Riponians (membership by subscription)
c. RGS School staff - full, part time or contracted
d. Members of contracted staff working on School premises long term
e. School Governors
f. Members of the Friends of RGS
g. Membership of The Club is not open to members of the general public.

15.A monthly 'draw' will take place at either the Friends of RGS meeting, or, if no meeting takes place that month, the draw will occur at the next available meeting. The winning numbers drawn will be done so on a purely random basis in the company of at least 3 other FRGS members.

16.The results of the current draw (and the previous months draws) will be available via the RGS website.

17.At any time, a Member can contact The Club Administrator to request a list of past Club winners (on a rolling 12 month basis).

18.Prize money will be in the form of a cheque drawn on the 200 Club account and this will be posted to prize winners within a week of the monthly draw.

19.It is the responsibility of the Member to advise The Club Administrator of any change of address or contact details.

20.Any prize cheque not cashed within 6 months will be deemed a donation to The Club.

21.It is the responsibility of The Member to withdraw from The Club and cancel any associated standing orders. The Club is not able to cancel Member standing orders. Members who withdraw from The Club are asked to inform the Administrator.

22.All participants are entitled to attend the draws, upon request to the FRGS.

23.At least 40% of the income taken annually will be paid as prizes. There will be a first and second prize at all times and, should The Club funds allow it and enough Members join The Club, a third prize may be available.

24.The value of prizes is allowed to be pro-rata according to the level of subscriptions if sufficient shares are not sold to allow the FRGS to make a profit on the running of The Club.

25.This 'profit' will be used to fund School projects and to support the School in any way decided by the FRGS and The Headmaster.

26.A register will be kept by the Administrator of The Club of members, prizes paid out and funds raised. This will be audited each year as part of the FRGS accounts.

27.The Club's bank account shall be the FRGS account based with Barclays Bank but will be held in a separate account used solely for The 200 Club. The name of this account is: Friends of Ripon Grammar School 200 Club.

28.All running expenses shall be taken from The Club profit and not the prize money (eg postal/stationery costs).

29.Any decision by the FRGS to end the lottery will be by at least one month’s notice to all participants.

30.The rules of this lottery will be available at all times via the FRGS section of the School website www.ripongrammar.co.uk

31.The FRGS may amend or vary the rules of the lottery at any time. Changes will be notified via the FRGS section of the School website and via letter to all existing Members.

32.Should the Club be closed at any stage, all existing Members will be informed in writing.

33.Any matters not covered by these rules will be decided by the FRGS Committee.

34.This Constitution was confirmed and adopted at the meeting of the FRGS (formerly known as the Parents’ Association) on, 16th November 2011 and amended at a meeting on the 18th March 2019.