Absence Notification

Keeping your son or daughter safe is one of the prime objectives of Ripon Grammar School.

If your son or daughter is absent from school without reason or notification we will contact you as a matter of urgency.  However, the vast majority of absences are known about either on the day or in advance, and the procedure to follow is shown below:

1. If your son or daughter is ill, please contact Mrs Kinread to let us know before 9 am on the first day of absence (either by telephone or email absence@ripongrammar.co.uk). If the school does not receive a telephone call or email by this time, and the absence is unexplained, a member of the school’s administration team will either send a text message to the main contact’s mobile telephone, or telephone you during the morning, either at home, work or to a mobile telephone number.

2. If your son or daughter is still off school after three days, a member of the school’s administration team will contact you again to enquire about your son/daughter’s health and potential date of return. The absence can then be authorised on the school’s management information system.

3. You must write a note to confirm your son or daughter’s absence when he or she returns to school so that an accurate record of attendance can be maintained.

Long Term Absence

A potential long term absence (eg. an operation) should be discussed with your son or daughter’s head of school. The school will aim to provide your son or daughter with appropriate work during their absence and make arrangements for their return to school.

Late Arrivals

Students who are late arriving and students who miss either morning or afternoon registration must sign the late book in reception. This will ensure that we have an accurate record of who is present in school and will reduce the need to contact parents with regard to unexplained absences.

Medical and Dental Appointments

Routine medical and dental appointments should be made outside school hours. If this is unavoidable then please write to your son or daughter’s form tutor in advance. Students should sign out at reception when leaving for appointments and sign back in when they return.

Please note also that the procedures for punctuality, attendance and illness are described in your son or daughter’s school planner. These include procedures for late arrival into school, and procedures to follow should you wish to request for your son or daughter to be absent from school during term time.

The Education (Pupil Registration) (England) Regulations 2006 currently allow headteachers to grant leave of absence for the purpose of a family holiday during term time in “special circumstances” of up to ten school days leave per year. Headteachers can also grant extended leave for more than ten school days in exceptional circumstances.

However, recent amendments to the 2006 regulations and with effect from September 2013, remove references to family holiday and extended leave as well as the statutory threshold of ten school days. The amendments make clear that headteachers may not grant any leave of absence during term time unless there are exceptional circumstances. For example, family holidays would not be deemed exceptional circumstances. If you wish to apply for exceptional leave of absence please download the form below and return to the Headmaster's secretary.

Thank you for your cooperation. However, I am sure you will appreciate that this is in the best interest of all students, and it will also help the school to manage its record of student attendance.

Ripon Grammar School enjoys exceptionally high attendance rates, which reflect the students’ enjoyment of coming to school.

Click here to download Exceptional Leave of Absence Form